David Allen explains the two-minute rule,
Ah, the magic of the two-minute rule. The two-minute rule says if you are processing your in-basket ... then you process it by picking the stuff up and going, "Hmmm, what is the very next action on this, if it is an actionable item at all?" Once you decide, "OK, this is an actionable thing," and the very next action is actually something you could finish right there in less than two minutes, do it right then.
If it takes less than two minutes to do it, it takes longer to stack it, track it, and look at it again than it does to handle it when it is in your face. I guarantee you ... it will feel like you get an extra six months to your life.
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